TLDR Office coffee machines boost productivity and happiness at work. It would be best if you asked yourself questions such as how many cups of coffee, the type/quality, and cost/budget.

Saving Time & Money

Many of us drink more than one coffee per day. You’ll lose a lot of time and money if you go out to buy your coffee every day.

The entire trip can take 30 minutes if you are working near a café. This depends on the amount of traffic and the distance you must travel from and to your desk. It’s okay to indulge once in a blue moon, but for the majority of us, even with a very understanding boss, it’s not feasible.

The ability to save money is an enormous benefit. A high-end automatic machine will cost around 60 cents per cup compared to the price of a cafe coffee. That’s a saving of about 85% on each cup.

Productivity and Happiness at Workplace

A coffee machine will boost productivity and the overall atmosphere of your office. It’s not just a great way to get caffeine into your system, which can help boost energy and focus. A coffee break is also very important for the staff. Mental breaks, and in this instance, coffee breaks, can help increase productivity by helping to distinguish between tasks or gaining clarity on a particular project that they may have been working on for many hours. Multiple studies on workplace productivity and happiness support this.

It is important to have a social element, as team members are likely to share coffee breaks. It gives them the chance to share their knowledge, ideas, and experiences in a relaxed and friendly environment. A coffee machine can be a cost-effective and simple way to encourage teamwork and collaboration while reducing non-productive work hours.

A great coffee machine can enhance the customer experience by adding perceived value and comfort. Sharing a coffee with clients or colleagues is a wonderful way to build relationships. The coffee culture in Australia has a strong following. Offering your customers and staff a delicious, comforting cup of tea or coffee can go a long way to building strong relationships with little effort.

How to Choose the Best Coffee Machine

Consider all the factors before choosing the best coffee machine for your office. This will save you money and guarantee your satisfaction. A good coffee machine will be a major investment that everyone in the office is sure to look forward to. Getting it wrong can cause some serious headaches. With a little bit of foresight and this guide, you will be well-prepared when you visit our machine specialists. Knowing what our team will ask you can help streamline the process. Spending less time on decision-making means you can spend more time with your machine.

How much coffee do you anticipate your machine making each day?

Let’s talk about capacity. You’re more likely to select a machine with a larger water reservoir, grounds tray, and bean hopper if you make more coffee each day.

Overestimating your needs is better than underestimating and buying a machine that can’t handle the busy days.

Consider whether your team will be using the machine to serve coffee to clients or customers. This could cause its workload to be more unpredictable than that of your team.

If you have a large office, it is reasonable to estimate that everyone will drink two cups of coffee a day. While some people may drink more than that, the ones who only drink one cup and those who don’t drink any will offset that. You can also add in client coffees and round it up to be safe.

You can assume that if there are 20 employees in the workplace, then the machine will produce 40 coffees a day. It would be reasonable to increase the machine’s workload by 20-30 cups per day if this was a workplace like a hairdresser, mechanic, or realty. You will need a machine capable of producing 60-80 coffee cups per day.

What is the purpose of your coffee machine?

You can narrow down your options by determining what you want from your coffee machine. When purchasing an office coffee maker, you should consider the following factors.

Type of beverage: Does your staff or customers prefer milk or black coffee? It is important to select a machine capable of steaming hot milk, as most Australians drink milk-based drinks. If this is the case, it is also worth considering the purchase of a small milk fridge or temperature-controlled milk container to go with the coffee machine to keep milk safe for consumption throughout the day.

Menu of beverages: You can also select a coffee maker with a larger range of drinks. Some machines only allow you to make a small selection of drinks, such as flat whites, short blacks, and long blacks. Some machines will offer a complete menu, including the above, as well as cappuccinos and macchiatos, as well as hot milk portions for hot chocolates or chai lattes.

Customization Some machines offer a greater range of customization options, including the ability to change the strength of a coffee shop, the temperature of milk, and even the option to save drink programs to be used by specific staff or customers.

Automation There are a number of machines that can be connected via Bluetooth. Staff can download an application to their phones that allows them to create and save customized coffee. They can also send it to the machine remotely, provided a cup is placed under the spouts. This is not only more hygienic but also saves time by avoiding the need to change coffee machine settings for each individual.

Plumbing Options: Would you like to have your machine plumbed into the mains so that no one has to worry about remembering to fill the water tank up? You may prefer an on-bench model because you can move it wherever you like, whenever you choose.

Flexibility in coffee input: Some coffee machines allow you to use both pre-ground and whole beans. If you have staff or decaffeinated coffee lovers who bring their beans, this can be a great way to keep everyone happy.

What is the standard coffee you expect to get from your machine?

Coffee machines produce a variety of standards. What is your preferred way to drink coffee? What are you prepared to give up? You can choose easily if you are willing to sacrifice nothing and want the coffee to be as close as possible to barista quality. These are the factors that influence the quality of office coffee machines:

Powdered or Fresh Milk: We are firmly on the side of fresh is best, but we understand that some organizations are large and do not have the time to monitor the stock level of a coffee maker constantly and may choose another option.

Using freeze-dried or whole coffee beans? Just like machines that use powdered coffee for convenience, these machines also tend to use instant coffee instead of freshly ground beans. Instant coffee is not the same as newly ground espresso-based coffee.

Basket Capacity: The amount of coffee that the machine uses to make a single coffee shot. The bigger, the better. The more coffee you drink, the more soluble coffee sugar, oils, and acids there are. The ‘crema,’ or golden mousse on top of the coffee shot, is the result of this.

The standard for milk texture/steaming: Not every machine is created equal, so getting a demo before buying is essential! You and your team will be familiar with Australia’s silky micro-foam texture if you enjoy a milk-based espresso. It is important to have a machine that meets these standards.

Extraction Quality: Naturally, some machines extract your coffee at a higher level than others. It depends on the way they are designed to do this – the pressure at which they press the water into the coffee and the pattern they use. A machine specialist will know how to describe the different systems and explain their benefits.

How much money do you have to spend on a coffee maker?

When budgeting for a new coffee machine, it is important to think about how quickly the machine will pay for itself in terms of increased productivity, reduced time spent outside the office, client or customer satisfaction, and cost savings compared to a local cafe. The average cost of a coffee at a local restaurant is $4.00. Coffee pods average $0.85 per cup. The cost of a cup of coffee made by a high-quality machine, such as the Jura automatic professional coffee machine, is about $0.60. This is up to 30% less than pods 85,% less than barista coffee, or an extra 30 minutes of productivity per cup. It is amazing how much money you can save by buying a high-quality coffee machine. People who buy cheaper machines that produce a lesser quality coffee regret their decision.

Consider the following costs when purchasing a coffee machine:

Purchase Price: The initial purchase price of the machine, including all accessories.

Installation Costs: Some machines require professional installation. Ask about this cost. At Crema Coffee Garage, we install and train our staff on every office coffee machine.

Weekly cost: What is the weekly cost of running a household, including utilities, consumables, and consumables such as coffee beans, chocolate powder, cups, or cleaning products?

Maintenance: What are the costs and frequency of repairs and maintenance? We offer servicing and repair for all the office machines we install.

Takeaway

This article should have provided some useful insights on the questions you need to ask when adding a coffee maker to your workplace. We at Crema believe that coffee should be available in all offices and do not discriminate on the basis of size or type. We think that all offices have people and they need coffee. The only exception is a small group of non-believers, whom we cater to with decaf, chocolate, chai, and tea.
We have more than 10,000 satisfied office clients. And we are constantly signing up new ones. Our results speak for themselves. We are good at what you do. We can help you find the right machine for your workplace. Come and see us for a demonstration, or call to speak with one of our specialists.